Every rule cites its source — with the review date on every screen
"We'll get to it later" has a price tag
Bloodborne Pathogens is the #1 most-cited standard in healthcare inspections, and OCR's Risk Analysis Initiative explicitly targets small practices. Penalty amounts below are from the OSHA penalty schedule (adjusted annually) and published enforcement actions.
OSHA penalty per serious violation
per willful or repeated violation
recent OSHA fines at dental practices
license lapses that went unnoticed — with owners fined and put on probation
The calendar is working against you. We do that math.
In California, licenses expire on the last day of the holder's birth month. That means a 10-person practice hits a renewal event nearly every month — forever. One missed cell in a spreadsheet and someone is practicing on an expired license: that's unlicensed practice, and the owner carries the liability.
CredVault's expiry engine computes the exact date for every person — biennial cycles, leap-year Februaries, early renewals across year boundaries — and starts the countdown 90 days out.
See your renewal calendarDr. Vasquez, born in March → DDS license expires March 31, 2028. Computed automatically, reminded at 90/60/30/7 days.
From spreadsheet chaos to inspector-ready — setup takes about five minutes
Up to 94% of business spreadsheets contain errors. Yours only has to be wrong once.
Add your staff — or photograph the certificate wall and let the AI scanner extract every holder, number, and date for you to confirm.
Birth-month rules, biennial cycles, CE unit windows, leap years — the requirement checklist builds itself from your state's rules.
90/60/30/7-day emails to the employee and every manager, deduplicated so nobody ever gets spammed twice for the same renewal.
OSHA 3-year or HIPAA 6-year binder: a professional PDF report plus every source document, zipped and organized per employee.
Everything the spreadsheet was supposed to do
Credential expiration tracking for dental offices — plus the OSHA training log and the audit trail, without the manual arithmetic.
Computes the last-day-of-birth-month date for every license — biennial cycles, Feb 29 handling, early renewals across year ends.
Photograph a wall of CPR cards. The scanner extracts holders, numbers, and dates; you confirm each card in one click and it's filed.
OSHA 3-year and HIPAA 6-year lookbacks matched to each rule's retention duty — PDF cover report plus every document, per employee.
Escalating emails to staff and managers, plus a Monday digest and a quarterly audit-ready report straight to the owner.
Annual BBP and HIPAA attestations with typed signature, server-side timestamp, IP, and device — real e-records, in every binder.
Staff see only their own records — upload a certificate, sign an attestation, check what's due. Isolation enforced in the database.
Built like the vault it claims to be
A compliance product is only as good as its own discipline.
Row-level security on every table, scoped to your practice. Staff logins can only ever read their own records — enforced by Postgres, not just the UI.
Documents live in a private bucket and are only ever served through short-lived signed URLs. No public files, period.
Document versions are kept forever, and every upload, download, edit, and export lands in the audit log.
CredVault stores employee credential and training data only. Your patient records never touch this system.
Costs less than one hour of chair time a month
Every plan starts with a 14-day free trial — no credit card needed today, cancel anytime. Plans differ only by practice size; everything is included.
Founding offer: the first 15 practices lock $49/mo for life on any plan with code FOUNDING49.
For the solo practice getting off the spreadsheet.
- Up to 10 staff
- 1 location
For the busy office where renewals never stop.
- Up to 25 staff
- 1 location
For multi-site owners who sign for all of it.
- Up to 3 locations
- ~60 staff
- Birth-month expiry engine with state rule packs
- 90/60/30/7-day reminders to staff + managers
- AI cert-scan — photograph the wall, we file it
- Private document vault, versioned forever
- OSHA & HIPAA evidence binders in one click
- E-signed attestations with timestamped records
Cancel anytime. If your subscription ever lapses, your account becomes read-only — your records are never deleted and binder exports keep working. We never hold audit evidence hostage.
Frequently asked
The inspector doesn't call ahead.
Five minutes of setup today, and the next renewal, training, and audit request handles itself.
14-day free trial · No credit card required · Cancel anytime · Exports never locked
First 15 practices lock $49/mo for life with code FOUNDING49